Fast-Pitch Softball Showcase Acceptance | Georgia Athletic Coaches Association

GACA ALL-STAR SOFTBALL PARTICIPANT

Congratulations on being selected to participate in the 2025 GACA All-Star Softball Games sponsored by BSN being played on June 3, 2025. The games will take place at Hill Stadium, University of North Georgia, Barlow Road, Dahlonega, GA 30597. You are among the best in Georgia High School Softball! Below is the information you need to participate in this event. Please call the GACA Office if you have any questions- 912-424-8615 or 770-578-6366. We are very excited to work with you - the best of the BEST at your position! See you on June 3rd!

PLAYER HOTEL ACCOMMODATIONS

PLAYER HOTEL ACCOMMODATIONS

Holiday Inn Express, 32 E Main Street, Dahlonega, GA 30533

•		All player hotel accommodations for the night of Monday, June 2, 2025, will be covered by the GACA. There will be no additional expense to you.
•		Players will be responsible for any damage or incidentals to their hotel room.
•		Players will be paired with one other player to share a room with two double beds.
•		Coaches and staff rooms will be located among the players’ rooms and will serve as chaperones.

PLAYER ARRIVAL

PLAYER ARRIVAL

All players must report to Hill Stadium, Barlow Road, Dahlonega, GA 30533 on Monday, June 2, 2025 between 9:30-10:30 a.m. to register with the GACA staff. There will be a brief parent meeting at 10:30 a.m. (optional)

MEALS PROVIDED FOR PLAYERS

MEALS PROVIDED FOR PLAYERS
•		Please note that all events are private events for players, coaches, and staff unless otherwise noted. Below are the events that the All-Stars will be a part of over the two-day event.

⚬		Monday, June 2, 2025 ~ Lunch, Dinner and Evening Snack
⚬		Tuesday, June 3, 2025 ~ Breakfast and Pre-Game Meal

GAME LOCATION AND TIMES

GAME LOCATION AND TIMES
•		The games will be played at Hill Stadium, University of North Georgia, Barlow Road, Dahlonega, GA 30597, Tuesday, June 3, 2025. Parents may pick up luggage from the hotel on game day because players won’t return to the hotel.
•		Game 1 ~ 10:00 am Game 2 ~ After lunch
•		Tickets will be sold on S2Pass
•		Concession Stand - TBD

GACA STAFF CONTACTS

GACA STAFF CONTACTS
•		All-Star SOFTBALL Event Coordinator- Peyton Dean, 678-588-1607, dean.peyton@fcboe.org
•		GACA Executive Assistant- Debbie Matuse, 770-578-6366 or 912-424-8827, debbie@gacacoaches.com
•		GACA Executive Director- Craig Davis, 912-294-5816, craig@gacacoaches.com

PARTICIPANT PAPERWORK AND PAYMENT/ WHAT TO BRING

PARTICIPANT PAPERWORK AND PAYMENT/ WHAT TO BRING
•		Player PAYMENT must be received or approved before registration.
•		Player Physical is submitted with the packet (please bring a hard copy if possible)
•		Please bring: (1) Home AND Away Uniforms (2)Practice clothes (3) Extra socks (4) Everything you need to play. (5) Toiletries
•		Please do NOT bring expensive Items- expensive Jewelry, electronics, or valuables.

GACA All-STAR SOFTBALL Games

The GACA All-STAR SOFTBALL Games sponsored by BSN provides food, hotel lodging, athletic gear, video exposure for recruiting, awards, entertainment, transportation, and insurance for the participating athlete. There is a $350.00 participation fee to help cover the cost of the event which may be paid by the school, booster club, parent/guardian, and/or combination of those mentioned.

Payment

Please identify your school policy for player participation payment in the list below:*

•		If paying online, go to S2Pass for payment. (email debbie@gacacoaches.com or call 912-424-8615) if you have any questions or issues with link.
•		If paying by mail, please mail check to: GACA All Star, PO BOX 1120, Jesup, GA 31598

Submission of the form without payment does not qualify your athlete for the All-Star game. Payment must be collected for your athlete to participate in the All-Star game. If the office cannot receive or confirm payment by the deadline of May 23, 2025, then your player may be excluded from participation in our game.

IF WE DO NOT HEAR FROM YOU WITHIN THAT TIME PERIOD, WE WILL HAVE TO MOVE ON TO AN ALTERNATE!

THE COACH MUST
1.		Complete and submit this all-star player packet by May 23, 2025.
2.		The parental consent, insurance and questionnaire forms must be signed and submitted by May 23, 2025.
3.		The school's participation fee of $350/player received by May 23, 2025.
4.		The coach must be a paid member of GACA. If the coach is not a member, they must join!!- $65 membership must be paid to the GACA office by May 23, 2025. The school is responsible for the fee. **Please email debbie@gacacoaches.com to confirm your membership!
5.		To confirm payment or packet submission please contact the office: craig@gacacoaches.com or debbie@gacacoaches.com
6.		GHSA/GACA PASSES WILL BE ACCEPTED AT THE GATE FOR SUBMISSION INTO THE GAMES.

Players are responsible for their own possessions, not the GACA! Bring all personal items necessary. Players will be responsible for any property damage to hotel rooms. You will have a roommate. You may bring a car, but your keys will be taken up until after the game.

All-Star Cost*

Price:

MEDICAL / PHYSICAL

Please upload your child's physical here. It is required This can be done by scanning the physical to your computer and uploading here.

A parent can take a picture of their child's physical and upload it below...either from their computer or phone.

Player Physical*

Max. file size: 12 MB.

PLAYER INFORMATION

Player Name*

First Last

Email*

Cell Phone*

Player Picture*

Max. file size: 12 MB.

Gender*

Grade*

Date of Birth*

Place of Birth*

High School*

Coach's Name*

First Last

Coach's Email*

Coach's Cell Phone*

Weight*

Height*

Shoe Size*

Shirt Size*

Pant Size*

Dominant Hand*

Address*

This is the address where your picture will be sent.

Street Address City State ZIP Code

Will you be on scholarship for college?*

Please give us the name of college/university*

Will you attend college if you do not have a scholarship?*

Where will you attend?*

List all high school sport honors*

350 character max

List all academic organizations that you belong to:*

350 character max

Please describe the most memorable sporting event that you were involved in:*

350 character max

Do you have asthma or allergies?*

Please explain*

Do you have diabetes?*

Date of last tetanus shot?*

PARENT/GUARDIAN INFORMATION

Parent/Guardian Name*

First Last

Email*

Address*

Street Address City State ZIP Code

Parent/Guardian #2 Name

First Last

Home Phone*

Cell Phone*

Night-Time Phone*

Are you covered by insurance?*

Insurance Company*

Group Number*

Policy Number*

Branch of Service*

Is your child allergic to any medicine?*

Please list*

Is your child taking any medications?*

Please list*

Please list any serious injuries, illness or circumstances we should be aware of before administering care:*

Enter N/A is this does not apply to you

Do you know of any reason why you should not participate in the all-star game?

Please Explain:*

EMERGENCY CONTACT

Every attempt will be made to contact you in case of injury. Should this not be possible or practical, please list the name of a relative who can authorize treatment.

Name*

First Last

Relation*

Phone*

PHOTO RELEASE

The GACA/GBCA/GFCA is a resource for portraying the life of the student-athlete, and as a result images/videos of people publicly engaged in GACA/GBCA/GFCA events are often taken for these purposes. The GACA/GBCA/GFCA reserves the right to take photographs of facilities, events, faculty, staff, students, athletes, and guests in any areas of the event where subjects would not have an expectation of privacy. The GACA/GBCA/GFCA uses photographs, photographic images, names, and audio/video recordings of employees, students, athletes, or guests for general publicity in publications, on its website, on social media, in public relations, promotions, and advertising, etc. Your presence in or around facilities used during GACA/GBCA/GFCA events and/or properties, as well as at other related sponsored events, constitutes your consent to capture and/or use your image or likeness without remuneration. The GACA/GBCA does not collect release forms from its students, athletes, faculty, staff members, or guests for the use of images or films taken during events. The GACA/GBCA/GFCA understands that there may be employees, students (or parents/ guardians of such person if under the age of 18), or guests who may wish to not be photographed or have their image used for the GACA/GBCA/GFCA-related purposes and can opt-out by completing a Photo Opt Out Waiver. Unless a fully completed Photo Opt-Out Waiver is on file, your image and/or likeness may at any time be captured by still photography, videography, or other photographic or electronic means. The GACA/GBCA/GFCA reserves the right to use any such image, photograph, video, or the like for any related purposes. Those who do NOT want to be photographed and have completed a Photo Opt Out Waiver are responsible for notifying the camera operator of their opt-out status, and/or removing themselves from any event where photographs/videography are in use. Failure to do so may result in the employee's, students', athlete's, or guest's inclusion in a photograph or recording and will be treated as a release, allowing the GACA/GBCA/GFCA to utilize that photograph or recording accordingly.

Do you wish to request a Photo Opt Out waiver. If so, a waiver will be provided to me by the GACA Office upon all star player check -in and a signed copy provided to me for my records.

Yes
No

SIGNATURES/ATTESTATIONS

Player Attestation*

I understand that I hereby accept the Georgia Athletic Coaches Association's invitation to play in the 2025 GACA All-Star Softball Games sponsored by BSN being held at Hill Stadium, University of North Georgia, Barlow Road, Dahlonega, GA 30597. I agree to abide by the rules and disciplines set forth by the officials of the Georgia Athletic Coaches Association. I understand that I am to report on Monday, June 2, 2025 between 9:30-10:30 AM to Hill Stadium, University of North Georgia, Barlow Road, Dahlonega, GA 30597. The games will be played on Tuesday, June 3, 2025.

Parent Attestation*

Please check all:

I verify that the above information to be true and accurate to the best of my knowledge.
I do hereby approve emergency treatment, as deemed necessary, by the hospital and/or medical staff (physician, athletic trainer)on site for my son/daughter listed above.
I give this consent with full knowledge and assumption on my part for any and all financial responsibilities incurred as a result of participation in the All-Star Softball game and practices. My insurance company will serve as the primary coverage for my child. The Georgia Athletic Coaches Association's insurance will be secondary insurance.
I hereby give my consent for the student named above to engage in approved sports activities, related to the 2025 GACA All-Star Softball Games sponsored by BSN. It is my clear understanding that participation in athletics activities (e.g. football, volleyball, and softball) creates a risk normally associated with such activity. I agree not to hold the Georgia Athletic Coaches Association or anyone acting on its behalf responsible for any injury occurring to my son/daughter in the proper course of such athletic activities or travel. I further give my permission for the appropriate all-star association staff members or their designees (physicians, athletic trainers, student trainers, coaches) to render emergency treatment or authorize medical treatment by a hospital and/or physician or medical staff.

Player Signature*

Parent/Guardian Signature*

Total

$0.00

All-Star Softball Showcase Package

GACA ALL-STAR SOFTBALL PARTICIPANT

PLAYER HOTEL ACCOMMODATIONS

PLAYER ARRIVAL

MEALS PROVIDED FOR PLAYERS

GAME LOCATION AND TIMES

GACA STAFF CONTACTS

PARTICIPANT PAPERWORK AND PAYMENT/ WHAT TO BRING

GACA All-STAR SOFTBALL Games

Payment

MEDICAL / PHYSICAL

PLAYER INFORMATION

PARENT/GUARDIAN INFORMATION

EMERGENCY CONTACT

PHOTO RELEASE

SIGNATURES/ATTESTATIONS